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Kayla Sloan, Six-Figure Systems – InnovaBuzz 186

Kayla Sloan

Kayla Sloan, Six-Figure Systems

In this episode, I’m really excited to have on the InnovaBuzz podcast as my guest, Kayla Sloan who is a business systems consultant that helps entrepreneurs systematize their business so it can grow beyond what they thought was possible.

Kayla’s experience working behind-the-scenes as a virtual assistant with multiple six-figure entrepreneurs helped her see how business owners struggle with systems and outsourcing. This ignited her passion and inspired her new program, 6-Figure Systems, which helps entrepreneurs set up systems to streamline their businesses.

In our discussion, Kayla talked to me about

  • How to go from “self-employed” to a business owner with systems
  • Connecting your systems and processes to the purpose of the business, so that everyone knows why
  • Building process templates in your project management system

Latisha Styles on episode 171 introduced us to Kayla.

Listen to the podcast to find out more.

Listen to the Podcast

Systems and processes empower people to take ownership, which is key. @KaylaRSloan on #InnovaBuzz podcast Click To Tweet

Show Notes from this episode with Kayla Sloan, creator of Six-Figure Systems

Key points and take-aways from this episode include:

  • Having systems and processes in place before you hire someone is super important.
  • Start with the one thing that causes you the most stress and always procrastinate about. Do that one first and work through it step by step.
  • Task Management Systems can be a great tool for communication and storing information.
  • Keep all systems and processes in an operations manual so that your team knows exactly where to go to find the information they need.
  • Create template tasks for recurring things.
  • Systems and processes empower people to take ownership, which is key.
  • Make sure that the people you choose to have on your team are invested in your success and in the business’ success so that everyone understands the purpose of everything that they are doing.
  • Start with an explanation of how things fit into the business before you dive into how to do something.
  • People learn in different ways. Provide multiple options for people to discover the best way that works for them.
  • Make sure that your processes are always up to date.
  • Automation can save you time for yourself and for your team. It can also be a good money saver.
  • Communication is key.
  • Give your virtual assistant a chance to do it more than once before you decide it’s not worth it. Give them the opportunity to improve upon their efficiency and productivity when it comes to that specific type of task.
  • If you want to continue to grow your business, you have to let go of some things and know that you have done your best to train your people how to do it. There will be times when they are going to do it their way and achieve the outcome that you want. It may not be exactly the way you would do it but as long as it still gets the job done, at some point you have to be OK with that. 
  • Innovation comes from the creativity of your people coming up with new ideas or better ways to do things.
Make sure that the people you choose to have on your team are invested in your success and the business' success so that everyone understands the purpose of everything that they are doing. @KaylaRSloan #InnovaBuzz podcast Click To Tweet

The Buzz – Our Innovation Round

Here are Kayla’s answers to the questions of our Innovation round. Listen to the interview to get the full scoop.

  1. #1 thing to be more innovative – Allow space for creativity. Make sure you have time set aside in your day that is unstructured so that you have room for creativity.
  2. Best thing for new ideas – Listening to people who come to me with their questions. Paying attention to those things that they are asking lets you know exactly what you need to work on next and how you can serve those people.
  3. Favourite tool for innovation –  Asana, G-Suite
  4. Keep project / client on track – Make sure you have set deadlines for every step of the way and that everyone is on board to get everything done. 
  5. Differentiate – Just be YOU. 

To Be a Leader

Take the time upfront to do the work. Invest some of that time in the very beginning to create these things that will save you so much more time in the long run.

Reach Out

You can reach out and thank Kayla through her website and on Twitter.

Suggested Guest

Kayla suggested I interview Sarah Allison, a Social Media Trainer and Consultant. So Sarah, keep an eye on your inbox for an invitation from us to the InnovaBuzz podcast, courtesy of Kayla Sloan.

Links

Cool things about Kayla

  • She holds a degree in Animal Science, Agricultural Communications from the Kansas State University.
  • Her flagship Virtual Assistant training program is $10KVA.
  • She’s the go-to virtual assistant for the online personal finance community.
Innovation comes from that creativity of your people coming up with new ideas or better ways to do things. @KaylaRSloan on #InnovaBuzz podcast Click To Tweet

Listen to the Podcast

Jürgen Strauss

Dr. Jürgen Strauss is a transformational marketing strategist, podcaster, speaker, the chief innovator and founder of Innovabiz who partner with innovative, exceptional business coaches and consultants to enable you to acquire more leads and more business by reaching your ideal target prospects with your message, so that you will achieve growth and be able to make a difference to more ideal clients. You can find Jürgen on LinkedIn, as well as on Innovabiz' Twitter, Facebook, The InnovaBuzz Podcast, The Tales of Marketing Transformation Show and his personal Photography website.

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